Request for Proposal (RFP)

Team Building Event – Vivo Fashion Group
Proposed Event Date: Monday, 22 September 2025
Proposal Submission Deadline: August 22, 2025

1. About Vivo Fashion Group

Vivo Fashion Group is a leading fashion retailer in East Africa, operating 29 stores across Kenya, Uganda, and Rwanda, as well as a strong online presence through Shop Zetu. We believe in empowering people through style, creativity, and collaboration. Our culture is rooted in our Core Values, which guide how we work, serve customers, and grow together as one team.

2. Event Purpose

We are seeking an experienced and dynamic facilitator (or facilitation team) to design and deliver a full-day team building event in Nairobi for 400–450 employees. The purpose of this event is to create an interactive, high-energy experience that:

● Reinforces our Core Values (with emphasis on One Team, Question. Challenge. Improve., and Do the Right Thing)

● Builds cross-departmental collaboration and trust

● Encourages creative problem-solving and innovation

● Strengthens morale and engagement

● Leaves participants with practical tools and inspiration for applying these values in their daily work

3. Key Objectives

● One Team: Break down silos and foster open communication

● Question. Challenge. Improve.: Encourage continuous improvement and innovative thinking

● Do the Right Thing: Promote accountability and ethical decision-making

● Engagement & Morale: Deliver a memorable, enjoyable experience that energizes our workforce

4. Audience & Logistics

● Number of Participants: 400–450 employees

● Date: 22 September 2025

● Location: Nairobi (venue can be proposed by facilitator)

● Timing: Approximately 8:00 am – 5:00 pm

● Catering: Coffee & lunch breaks to be included in the structure of the day

● Inclusivity: Activities must be suitable for participants of all physical abilities and backgrounds

5. Guiding Principles for Activities

● Value-Based Reflection: Activities must directly connect to our core values

● Cross-Departmental Collaboration: Mix participants from different teams to build new relationships

● Problem-Solving & Innovation: Encourage fresh ideas and practical improvements

● Ethical Decision-Making: Create scenarios that challenge participants to live the values in real-world contexts

6. Facilitator Requirements

The selected facilitator must have:

● Proven experience in large-scale corporate team building

● Strong understanding of values-based leadership and cultural alignment

● Creative and adaptable approach to facilitation

● Excellent group dynamics and conflict resolution skills

● At least two recent references from corporate clients with similar event size and scope

7. Deliverables & Expected Outcomes

● Engaging, inclusive, and well-paced full-day programme

● Activities aligned to the three highlighted core values

● Clear, actionable takeaways for participants

● Strengthened collaboration and morale across departments

● Post-event feedback indicating high engagement and relevance, and suggestions on how to measure post-event impact.

8. Proposal Submission Requirements (Maximum 5 pages)

Your proposal should include:

Approach & Methodology – How you will achieve the event's objectives
Proposed Agenda & Structure – Outline for the day's activities
Activity Recommendations – Linked to our core values
Credentials & Experience – Relevant team building and facilitation experience
References – Two recent clients with contact details
Detailed Budget – Including:

○ Facilitator fees

○ Venue (if proposing)

○ Catering & refreshments for 450 people (if proposing)

○ Event materials, supplies, and prizes

○ Transportation arrangements (if proposing)

9. Budget Guidance

Please indicate all costs in Kenyan Shillings and specify whether VAT is included. If you have optional cost-saving or premium package variations, include them as separate line items.