Vivo Fashion Group is a leading fashion retailer in East Africa, operating 30 stores across Kenya, Uganda, and Rwanda alongside a growing online presence through Shop Zetu. We believe in empowering people through style, creativity, and collaboration, and our culture is rooted in a set of Core Values that guide how we work, serve our customers, and grow together as one team.

2. EVENT PURPOSE

We are seeking an experienced and dynamic facilitator, or facilitation team, to design and deliver a full-day team building event in Nairobi for 450 employees. The event should create an interactive, high-energy experience that:

—  Reinforces our Core Values, with particular emphasis on One Team, Question. Challenge. Improve., and Do the Right Thing

—  Builds cross-departmental collaboration and trust

—  Encourages creative problem-solving and innovation

—  Strengthens morale and engagement

—  Leaves participants with practical tools and inspiration for applying these values in their daily work

Core Value	Focus
One Team	Break down silos and foster open communication
Question. Challenge. Improve.	Encourage continuous improvement and innovative thinking
Do the Right Thing	Promote interity and ethical decision-making
Engagement & Morale	Deliver a memorable, enjoyable experience that energizes our workforce

Field	Detail
Participants	450 employees
Date	Monday, 14 September 2026
Location	Nairobi (venue may be proposed by facilitator)
Timing	Approximately 8:00 am – 5:00 pm
Catering	Coffee and lunch breaks included in the day's structure
Inclusivity	Activities must suit participants of all physical abilities and backgrounds

—  Value-Based Reflection: Activities should connect directly to our core values

—  Cross-Departmental Collaboration: Mix participants from different teams to build new relationships

—  Problem-Solving & Innovation: Encourage fresh ideas and practical improvements

—  Ethical Decision-Making: Create scenarios that challenge participants to live the values in real-world contexts

The selected facilitator must have:

—  Proven experience delivering large-scale corporate team building events

—  Strong understanding of values-based leadership and cultural alignment

—  A creative, adaptable approach to facilitation

—  Excellent group dynamics and conflict-resolution skills

—  At least two recent references from corporate clients with similar event size and scope

—  An engaging, inclusive, and well-paced full-day programme

—  Activities aligned to the three highlighted core values

—  Clear, actionable takeaways for participants

—  Strengthened collaboration and morale across departments

—  Post-event feedback indicating high engagement and relevance, plus recommendations for measuring post-event impact

Maximum 5 pages. Your proposal should include:

1.   Approach & Methodology – how you will achieve the event's objectives

2.   Proposed Agenda & Structure – outline of the day's activities

3.   Activity Recommendations – linked to our core values

4.   Credentials & Experience – relevant team building and facilitation experience

5.   References – two recent clients with contact details

6.   Detailed Budget, including:

◦      Facilitator fees

◦      Venue (if proposing)

◦      Catering & refreshments for 450 people (if proposing)

◦      Event materials, supplies, and prizes

Please indicate all costs in Kenyan Shillings (KES) and specify whether VAT is included. If you offer optional cost-saving or premium package variations, please include them as separate line items.

CRITERIA	WEIGHT
Creativity and alignment to objectives	40%
Relevant experience and credentials	30%
Cost-effectiveness and clarity of budget	20%
Logistics and feasibility	10%

Please submit your proposal in PDF format by 14 August 2026 to:

hr@vivofashiongroup.com Subject : RFP - TEAM BUILDING

For clarifications before submission, please contact HR at the same address.

MILESTONE	DATE
Proposal Submission Deadline	14 August 2026
Vendor Shortlist Notification	21 August 2026
Final Selection & Notification	28 August 2026
Event Delivery	14 September 2026