Healthy & Safety Officer

JOB TITLE: Safety Officer

LOCATION: Nairobi

Vivo presently operates 30 physical stores in Kenya, 2 stores in Uganda, another in Rwanda, and an online presence. Our Mission and Vision, “To be Africa’s most loved fashion brand” and “Africa Dressing Herself,” steer our five core company values. We prioritize our customers, aiming to enhance their lives through our products while nurturing and developing our talent and employees within the Vivo family. This underscores our commitment to recruiting, cultivating, and retaining the brightest minds globally. Embracing our fundamental principles — #OurPeopleFirst, #OneTeam, #DelightOurCustomers, #ChallengeTheStatusQuo, Do The Right Thing and #OwnTheResult — fosters a distinctive culture throughout our organization, enabling us to unlock the immense potential of this dynamic industry.

Job Purpose

As a Health & Safety Officer you will be responsible for ensuring compliance with occupational health and safety (OSH) guidelines in a workplace. You will play a crucial role in promoting a safe working environment by advising on safety measures, conducting risk assessments, and enforcing preventative measures. Your primary goal is to establish a safe workplace according to legal standards and foster a culture of attention to health and safety.

The Health & Safety Officer will review existing policies and measures, organize OSH training, inspect premises and work activities, investigate incidents, and prepare reports on occurrences.

Key Responsibilities

Develop, implement, and monitor the Occupational Safety, Health, and Environment Policy, Programs, and Procedures.
Update policies and procedures regularly to reflect new legislation, best practices, and industry standards.
Ensure company compliance with all relevant safety, health, and environmental legislation (e.g., OSHA, WIBA).
Coordinate with regulatory bodies to keep policies aligned and report and follow up on workplace injuries and accidents.
Maintain incident and accident records and handle worker’s compensation claims as per WIBA regulations.
Investigate workplace accidents, injuries, and near misses.
Prepare incident reports and recommend preventive measures.
Maintain records of accidents and safety-related incidents.
Work with the Safety and Health Committee to investigate and report serious personal injury accidents and hazardous conditions.
Maintain and coordinate work schedules with all departments, ensuring compliance with safety standards.
Develop and implement regular safety awareness initiatives, including workshops, seminars, and informational campaigns.
Maintain an organized training schedule for both the OSH Committee and employees, ensuring all sessions are timely and relevant.
Keep detailed records of all training sessions, including attendance, materials used, and feedback received.
Ensure that a specified number of employees are certified in first aid and CPR each year, maintaining up-to-date records of certifications.
Conduct training on proper incident reporting procedures and investigation techniques for all employees.
Coordinate fire drills and emergency evacuation exercises.
Ensure safety equipment such as fire extinguishers and first aid kits are available and functional
Oversee external audits related to health and safety, recording inspection findings, and producing improvement reports.
Conduct regular equipment inspections and submit monthly and quarterly reports to upper management with recommendations.
Prepare reports on occurrences and provide statistical information to upper management
Prepare reports on safety performance, incidents, and compliance to management, highlighting trends and areas for improvement.

Key Skills

Planning and Organization- Be organized to multitask without missing key details.
Ownership and Responsiveness - Self-driven and take ownership of tasks to be done.
Problem Solving - Be able to initiate solutions at a lower level.
Ability to take initiative- Be proactive and take initiative where necessary.
Strong Oral and Written Communication: Highly developed communication skills to communicate effectively
Accuracy – Ability to perform work accurately and thoroughly.
Computer skills - Ability to effectively use MS Office and Google tools

Qualifications and Experience

A Degree in safety management, Environmental or a relevant field is preferred.
Minimum of 3-5 years experience in safety management in a manufacturing or garment environment
Knowledge of occupational health and safety regulations and standards, including OSHA, and WIBA regulations
Good knowledge with First Aid.
Good interpersonal skills.

How to Apply